SharePoint Online - Create Item Permission

In this article

Overview

You can use this Snap to create and share invitations for an item to the configured set of recipients. The invitation provides permissions to the recipients and also contains a sharing link.

Prerequisites

  • Valid SharePoint Online tenant and associated site.
  • Valid Azure application with all the required API permissions.

Support for Ultra Pipelines

Limitations and Known Issues

None.

Snap Input and Output

Input/OutputType of ViewNumber of ViewsExamples of Upstream and Downstream SnapsDescription
Input 

Document

  • Min:0
  • Max:1
  • Mapper Snap
  • Copy Snap
  • CSV Parser
  • JSON Parser

An input document contains the metadata of the permission to be created.


Output

Document

  • Min:1
  • Max:1
  • Mapper Snap
  • Copy Snap
  • CSV Parser
  • JSON Parser

An output document contains the created (or shared) permissions on the item with the recipients.

Snap Settings

Parameter NameData TypeDescriptionDefault ValueExample 

Label

String

Required. The name for the Snap. You can modify this to be more specific, especially if you have more than one of the same Snap in your Pipeline.

N/A

SharePoint Online - Create Permission

Site

String

Required. The name of a site that contains the list of document library to be used in the subsequent Snap settings.

N/A

MySite

Custom Site PathCheck-box

Enable this option if your site URL contains a custom path that deviates from the default site URL. Default site path always has a prefix ‘sites/’ before the sitename, a custom site can contain the prefix ‘teams/’ or it can have no prefix.

Not SelectedSelected

Document Library

String

Required. This property enables you to select a drive representing the top-level container for a file system, such as OneDrive or SharePoint document libraries. This field populates dynamically from different sites via the suggestion drop-down list. You can select a document library from the suggestion drop-down list or manually type an entity.

Note

If you enable the Site property as expression, then the document library is not suggested, resulting in an exception.

N/A

Shared Documents

Source item relative path

String

Required. The item resource path that represents a file, folder, or other item stored in a document library on which we want to create the permission.

N/A

testFile.pdf

Roles

StringRequired. Specify the roles that are to be granted to the recipients of the invitation.ReadWrite
RecipientsString

Required. Comma-separated recipients who will receive access and the sharing invitation to the selected item. 

N/Auser@company.com
MessageStringOptional. A plain text formatted message that is included in the sharing invitation. Maximum length of 2000 characters.N/A
Require signinCheck boxOptional. Enable this property to send the invitation to sign-in to view the shared item with the recipients.Not selected
Send invitationCheck boxOptional. Enable to send a sharing link to the recipient. Otherwise, a permission is granted directly without sending a notification.Not selected

Connection details

Settings to influence connection properties to the SharePoint Online APIs.

This fieldset comprises the following fields:

  • Connection timeout
  • Number of retries
  • Retry interval (seconds)

Connection timeout

IntegerRequired. Set the connection timeout duration in seconds.3030

Number of retries

IntegerRequired. Set the maximum number of reconnections in case of a connection failure or timeout.00

Retry interval (seconds)

IntegerRequired. Set the time interval in seconds between connection attempts.11

Snap Execution

String

Specify the required Pipeline execution type:

  • Validate & Execute. Performs limited execution of the Snap (up to 50 records) during Pipeline validation; performs full execution of the Snap (unlimited records) during Pipeline execution.

  • Execute only. Performs full execution of the Snap during Pipeline execution; does not execute the Snap during Pipeline validation.

  • Disabled. Disables the Snap and, by extension, its downstream Snaps.

Execute only

Validate & Execute

For more information on how to update an item permissions in the SharePoint Online, refer to the graph API, see Change Sharing-Permissions.

Troubleshooting

ErrorReasonResolution
HTTP Response Code:404

Entered item not found in the document library

Please ensure to provide the valid item path to get the metadata.

Forbidden exception:403Either user or app don't have sufficient permissions to read the metadata for the document library.Ensure to provide the desired permissions both at the user and application level.

Examples

Creating Permission for an Item

This example demonstrates how you can create a permission on a specified item. This example assumes that you have configured and authorized a valid SharePoint Online Account (see SharePoint Online Account).

The following screenshot displays the settings of the SharePoint Online Create Item Permission Snap.

After successfully validating/executing the above Snap, the results display in the following output preview.

Download this Pipeline.

Downloads

Important Steps to Successfully Reuse Pipelines

  1. Download and import the Pipeline into SnapLogic.
  2. Configure Snap accounts as applicable.
  3. Furnish Pipeline parameters as applicable.

  File Modified

File Example_Sharepoint_CreatePermission.slp

Mar 11, 2022 by Subhajit Sengupta

Snap Pack History

 Click here to expand...

Release

Snap Pack Version 

Date

Type

Updates

4.29main108 StableUpgraded with the latest SnapLogic Platform release.
4.28 Patchesmain101 LatestFixed the Auto Refresh Token issue in the SharePoint Online Account.
4.28main100 StableAdded the SharePoint Online - Get Sites Snap that enables you to get the list of sites specific to the logged-in user from the SharePoint Online site.
4.27main93 StableUpgraded with the latest SnapLogic Platform release.
4.26main89 LatestEnhanced all Snaps in the SharePoint Online Snap Pack to support dynamic site and document library values using input document variables.
4.26main88 StableUpgraded with the latest SnapLogic Platform release.
4.25main75 StableNo updates made.
4.24main75 StableNo updates made.
4.23main74 LatestFixes the error view issue in SharePoint Online - Upload File Snap by dragging a new instance of SharePoint Online - Upload File Snap to the canvas as the existing Snap that was used with a version that contained the bug will continue to fail.
4.23main74 Latest

Fixes the socket timeout issue in the Snap Pack by making the following changes:

  • Modifies the code to return the ProxyHttpClient instead of the basic HTTP client and handle the custom siteName.
  • Fixes the broken JUnit and code for pagination in the SharePoint Online - List Read Items Snap.
4.23main73 LatestIntroduces a new Snap, SharePoint Online - List Read Items Snap, that enables you to read, sort, and filter list items from your SharePoint Online libraries/collections.
4.22 Patchesmain39 StableFixes the Snap document link for SharePoint Online - List Read Items.
4.22-Patches422patches6694 Latest
  • Fixes the List Read Snap NPE(null pointer exception) failure, when the List Name field is empty.
  • Fixes the Search Items Snap issue by providing the same result set when more than one document is passed.
4.22main6403 Stable

No updates made.

4.21-Patches421patches6011 
  • Latest
  • Stable
Introduces the productized version of SharePoint Online Snap Pack, which enables organizations to share and manage content and collaborate across an organization

4.21

snapsmrc535

 

Latest

Beta release of the SharePoint Online Snap Pack


See Also